VCU and VCUHS Community-Engaged Partnership Database

Instructions are provided for topics listed below. Click on the topic on the left menu to get to relevant instructions.

  1. How to use the map
  2. How to get an eID
  3. How to add a partnership
  4. How to edit an existing partnership

Map Data

The information displayed in the Community-Engaged Partnership Map was collected during the 2015-2016 year (phase I - pilot). Map data will be updated once a year.

The VCU & VCUHS Community-Engaged Partnership Map displays information in 3 places: Summary Boxes, the Map, and Tile Charts. You may also use filters to refine partnership information displayed. See below for details.



All VCU employees and most VCUHS employees have a VCU eID.

  1. Use the VCU eID Finder to check if you have a VCU eID.
  2. If you don’t find your VCU eID using the link above, call IT Support (828-2227) for assistance.


Community partners must approve any description provided and consent to release their information before any information is submitted. This can be done verbally through a phone call or conversation. Or you may want to send an email to ask for more formal consent. Here is a draft email that you might edit and use for that purpose.

Submitters are responsible for entering and updating partnership information. Only VCU and/or VCUHS employees can act as a submitter. A submitter is either:

  1. An individual affiliated with a partnership, e.g., a faculty member, or
  2. A person designated to enter information on behalf of the partnership, e.g., an administrative assistant submitting information on behalf of their departmental faculty/staff/team members’ partnerships.


Many partnerships have multiple VCU or VCUHS employees affiliated with it. In order to reduce duplicative entries, please identify one person who will be responsible for either (1) submitting information directly in the database or (2) providing partnership information to a designated submitter who will conduct data entry on behalf of the partnership.

Submitters will be asked about the partnership (e.g., focus) as well as affiliated VCU or VCUHS members and community partners. Some fields are required. You will need to enter information in all required fields in order to save the partnership.

Before you begin, review all information you will be asked (see Partnership Database PDF). Partners must verbally consent to release of information (i.e., Organization name, address, & website) and approve any description, if provided (i.e., additional information section). Also, please ensure that your partnership is in compliance with all relevant VCU and/or VCUHS policies prior to submission. Details are provided in the “Partnership Release of Information” and "University and Health System Policies" sections (see pdf).

How to add a new partnership:

  1. Using your eID, login to the Partnership Database
  2. Click on “Add Partnerships”
  3. Enter information in appropriate fields
  4. Click on “Save Partnership”


You must click on SAVE in order for the partnership information you entered to be added to the database. Once saved, your partnership will be assigned a Partnership ID #, displayed at the top of the page. We highly recommend you keep a record of Partnership IDs for future reference when updating or editing information, especially if you have multiple partnerships. See “How to Edit” instructions if you need to change or add information about your partnership or partnerships.


Submitters are responsible for entering and updating partnership information. Only VCU and/or VCUHS employees can act as a submitter. A submitter is either:

  1. An individual affiliated with a partnership, e.g., a faculty member, or
  2. A person designated to enter information on behalf of the partnership, e.g., an administrative assistant submitting information on behalf of their departmental faculty/staff/team members’ partnerships.


Submitters will be asked about the partnership (e.g., focus) as well as who are affiliated (e.g., VCU and/or VCUHS Members and Community Partners) with the partnership. Some fields are required. You will need to enter information in all required fields in order to save the partnership.

Before you begin, review all information you will be asked (see Partnership Database PDF). Partners must verbally consent to release of information (i.e., Organization name, address, & website) and approve any description, if provided (i.e., additional information section). Also, please ensure that your partnership is in compliance with all relevant VCU and/or VCUHS policies prior to submission. Details are provided in the “Partnership Release of Information” and "University and Health System Policies" sections (see pdf).

How to edit a new partnership:

  1. Using your eID, login to the Partnership Database
  2. Click on “Show My Partnerships”
  3. You should see a list of only your partnerships listed below
  4. Click on “Submitter Name” in order to review existing information
  5. Edit desired information
  6. Click on “Save Partnership”


If you have multiple partnerships, use your Partnership ID to identify the partnership you wish to edit (i.e., correct row to click on “Submitter Name”).

Submitters, you may edit partnership information at any time. However, we will be contacting you once a year and ask you to update your partnerships as a reminder.